Skip Nav

Progress Reports: Features of Writing

Contents of This Section

❶Your progress report is a status update about elements of the project and should be treated as such. It's always good to be honest, but be sure to stay as positive as you can when addressing your setbacks.

Search form

You must create an account to continue watching
Progress Reports
Front Matter

Keep in mind that you want to be open and honest. Specify in the progress report all finished work and use action verbs to emphasize that those working on the project have been industrious. You might also include specific dates when phases of the project were completed or when part of it became active or went online or whatever is the goal.

At this point in the quarterly report and within the appropriate format, begin detailing the progress that has been made. List problems that need to be resolved. Provide details in a progress report of any and all problems you are facing, strategies for solving them and a timeline for their resolution or explanation for why the problem is ongoing. Lay out the work schedule in the progress report, along with accomplishments you anticipate during the coming time interval.

You can wrap up the report with an overall evaluation of the project and what has thus far been achieved. In the quarterly report, forecast upcoming opportunities and challenges along with anticipated outcomes and important activities.

Perhaps end with a request for comments, feedback and ideas. Douglas Hawk has been freelance writing since He has had articles appear in numerous Colorado newspapers and in a wide variety of national magazines. Hawk has sold three novels and one short story, which won an award from the Colorado Authors' League. Items you will need Data and information to be included A good word-processing program such as Microsoft Word.

There comes a stage when productivity falls below a critical level. As is the case with our bodies needing the right mix of nutrients to get better, we should give our companies proper treatment if we want them to succeed.

A great way to automate it is to use a special software tool like Weekdone — it's free to get started and try it out. The information in these reports allow employees to stay coordinated and map progress while taking into consideration both company goals and their personal objectives. On the other hand, we often overlook the fact that not many are familiar with the advantages of progress reporting. Progress reports used by teams encourage engagement and transparency. It encourages the exchange of ideas and opinions.

In truth, it is a very simple form of two-way communication. With some guidelines and basic understanding of the format, everyone can file an excellent report on his own. Also read how one of our clients uses progress reporting to stay connected. The foundation of every good progress report is PPP methodology, something Weekdone software is built on.

This translates into Progress, Plans and Problems. This may seem overly simplistic, but there is a deep framework hidden underneath. So what does PPP entail exactly? This category gives a good assessment of how much work has been done at this point. Plans are immediate or long-term goals and objectives. All of the items listed under Plans are potential items of Progress. However, leave room for changes and accept that your plans are not set in stone.

Lastly, Problems list encountered challenges and pitfalls. Some leave correcting mistakes for last, but it is highly recommended to do this throughout the project. When you keep in mind these three things, you already have what it takes to write a simple report. When you first log into Weekdone after signing up , these three categories are the ones in the default weekly status update form.

Furthermore, if you really want to succeed in communicating the details and nuances of progress reports, you have to take note of three questions: Who , How and What. The most important part of progress reports is your team. This is why your immediate focus should be on your colleagues and team dynamics. Reports need to be concise and focused, so you should understand what your colleagues want to be included in your report. To help yourself with this task, ask some questions:.

Next, consider the tone of writing. Use longer, comprehensible sentences but also try to refrain from writing essays. Ideally, there should be keywords per sentence. You can look at a sample report for further guidelines and inspiration. Remember that the modern world is metrics-driven, so figures are more important than descriptions. Concrete goals are more inspirational and, at the same time, more attainable.

The one mistake people tend to make when writing a progress report is avoid writing about mistakes altogether. The purpose of progress report is to objectively identify key difficulties and concerns and mitigate them along the way.

Getting Started

Main Topics

Privacy Policy

Common Mistakes When Writing a Progress Report – Using expressive words and phrases to characterize the situation. Describing a project’s status as a “complete catastrophe” or a “giddy success” is too vague and won’t be of use for supervisors.

Privacy FAQs

Progress reports can be important documents, both to communicate within an organization and to communicate with clients and others outside an.

About Our Ads

You may often be called upon to report the progress of something you are working on or are responsible for. Here's how to write a Progress Report. The following stylistic advice can be applied to most progress reports you write: Include a working title and the words "Progress Report" at the top of the page. Use section headings in the report to simplify both the writing and reading process.

Cookie Info

Progress Reports: Features of Writing. Publication Date: 19 Mar No matter what you’re working on, a project at work or a dissertation, you will need to cope with progress reports as they are an integral part of project reports help your supervisors, customers, and clients stay up-to-date about the project. Progress reports are clear-cut, with a more formulaic design than that of quarterly reports. The latter vary in their format from business to business and institution to institution. However, the following basic guidelines apply to both: Be mindful of your audience and what they expect to find in the report and keep.